FL-HOA Hub

How Florida’s New HOA Law Impacts Your Website

HB 1203 introduces new website rules for Florida HOAs. Find out what this means for your community and how we can help your HOA stay compliant with a professionally managed website.

Starting July 1, 2024, Florida passed new laws that impact Homeowners Associations (HOAs). These changes are big, and some will affect your HOA’s website.

• Required Website: HOAs with 100 or more properties must set up and maintain a website or mobile app by January 1, 2025.
• Access to Documents: The website must include digital copies of certain official records (listed below).
• Secure Area: The website must have a private section that only authorized users can access, keeping sensitive information safe from the public.

HOAs managing 100 or more parcels are required to establish and maintain a website or mobile application by January 1, 2025.

What are the website posting requirements?

• Governing documents such as covenants, bylaws, and amendments.
• Annual budgets and proposed budgets.
• Financial reports and monthly income or expense statements.
• Current insurance policies.
• Executed contracts and a list of bids received within the past year.
• Notices and agendas for upcoming member and board meetings.
• Director certifications and any documents indicating conflicts of interest.

What other requirements are there?

In addition to the specific statutory requirements set forth in HB 1203, there are other best practices and compliance standards that associations should follow to avoid legal risks and ensure accessibility for all members. These include:

• Mobile-Friendly Design – More than half of your community members use their smartphones to visit your website. If your site isn’t designed to work well on all devices, it can be hard to use for most people. A mobile-friendly site makes things easier for everyone.
• ADA (Americans with Disabilities Act) Accessibility – About 1 in 5 people who visit your website may have a disability. Nearly 5,000 lawsuits per year are filed for ADA-related issues, primarily in Florida, New York & California. Making your website accessible isn’t just the right thing to do—it also makes it easier for everyone to use.
• Content & Communication – Running a website means creating and sharing content with your community. Writing for the web can be fun, but it also takes time and effort, especially if you’re new to it. Organizing content so people can find what they need easily can also be more challenging than expected.
• Website Maintenance – Every website runs on some kind of engine, and that engine needs maintenance. If not properly managed, your site could go down, causing issues that might lead to late-night emergency calls. Keeping things updated helps everything run smoothly.
• Domain Renewal – Your website needs a domain name, which has to be renewed each year. You’ll also need a security certificate to keep the site safe. If these expire, your website might stop working or show security warnings to visitors.

How can we help?

We make website management easy by handling the technical details for you. From building a mobile-friendly, accessible site to keeping it updated and secure, we take care of the heavy lifting. We help organize your content so it’s easy to navigate, assist with writing if needed, and ensure your domain and security certificates stay up to date. We also stay on top of Florida’s website requirements, including accessibility standards and public records laws, so your site remains compliant. Our goal is to keep your website running smoothly so you can focus on what matters most—connecting with your community.